Mostly Asked FAQs About Party Rentals

1. How far in advance should I book my party rentals?

We recommend booking your rentals as early as possible, especially if your event is during peak seasons like summer and early fall. For a large event like a wedding or corporate gathering, 6 to 12 months in advance is ideal to ensure we have the specific tents, tables, and accessories you need. For smaller events, a few months is often sufficient. By booking early with Grand County Party Rental, you secure your date and get peace of mind knowing your essential items are reserved.

2. What is included in the rental price, and are there any hidden fees?

Our quotes are transparent and comprehensive. The quoted price includes the rental of the specific items for a set period. Additional fees for services like delivery, setup, and teardown are clearly outlined in your personalized quote. We believe in no hidden surprises. With Grand County Party Rental, you’ll know exactly what you’re paying for from the start, allowing you to budget effectively.

3. Do you handle the delivery, setup, and teardown of the equipment?

Yes, absolutely! Our professional team handles all the heavy lifting. Delivery, setup, and teardown of your tent and other large items are included in our service for an additional fee. This ensures everything is correctly and safely installed, allowing you to focus on other aspects of your event. Choosing Grand County Party Rental means you don’t have to worry about logistics; we’ve got it covered.

4. How do I know what size tent, or how many tables and chairs I need?

This is one of the most common questions we get! Our local experts are here to help. We’ll work with you to understand your guest count, event flow (seated dinner, dance floor, stage, etc.), and venue layout. Based on this information, we will recommend the perfect size tent and the ideal number of tables and chairs to comfortably accommodate your guests.

5. What happens if the weather is bad on my event day?

This is a critical concern, especially in the beautiful but unpredictable Colorado mountains. Our high-quality, professional-grade tents are designed to withstand wind and rain. For colder seasons or unexpected temperature drops, we offer tent side walls and heating solutions to keep your guests comfortable. At Grand County Party Rental, we help you prepare for Mother Nature’s whims so your event can proceed without a hitch.

6. What is your cancellation policy?

We understand that plans can change. Our cancellation policy is designed to be fair and is clearly stated in your rental agreement. We do require a deposit to hold your reservation, and cancellation fees may apply depending on how close to the event date you cancel. We are always willing to discuss your situation and find the best possible solution for your needs.

7. What is your policy on damaged or lost rental items?

The renter is responsible for the equipment from the time of delivery until it is picked up. While we understand that accidents happen, you will be responsible for the cost of repair or replacement for any broken, damaged, or missing items. We recommend securing all items when not in use. Our team at Grand County Party Rental provides detailed instructions and handles the equipment with the utmost care, and we expect the same from our clients.

8. Do you offer flooring, lighting, and climate control for tents?

Yes! A tent alone is just the beginning. We offer a full range of essential accessories to create a complete and comfortable venue. This includes flooring to provide a stable surface, a variety of lighting options to set the perfect mood, and heating or cooling solutions to ensure guest comfort regardless of the temperature.

9. Can you set up tents and equipment on various surfaces, like grass or asphalt?

Our expertise in event planning in Colorado means we are prepared for various terrains. Tents can be set up on grass, asphalt, concrete, and even elevated decks. We use different anchoring methods, such as stakes or concrete weights, depending on the surface. When you choose Grand County Party Rental, we’ll conduct a thorough site assessment to ensure safe and proper installation.

10. What other types of rentals do you offer besides tents and tables?

We are your one-stop shop for everything you need. In addition to our wide selection of tents and tables, our extensive inventory includes chairs, linens, dishware, flatware, glassware, decor, power generators, catering equipment, and much more. We’ve got all the essential accessories and equipment to make your celebration complete and unforgettable.